Receptionist is responsible for meeting/greeting visitors.
Answers multi-line reception console and transfers phone calls appropriately.
Receives and distributes overnight mail and regular mail.
May be required to use office paging system.
Candidate must possess strong verbal and telephone communication skills.
Candidates are required to have a High School diploma or equivalent.
Priority will be to ensure coverage during active times of operation.
Resource will need to be available to work 20-30 hours Monday - Friday.
A set schedule can be discussed during the interview process, candidate schedule needs will be taken into consideration.
The client has moved into a brand new, state-of-the-art office space and we are seeking a friendly, upbeat, and detail-oriented professional to join on a part time basis.
This person will have a great customer-service attitude, and is eager to lead or roll up his or her sleeves to get the job done in a fast-paced, fun environment. As the client Office Assistant you will provide an exceptional experience to the people that come through the office every day; whether it's answering general employee inquiries, greeting vendors, or welcoming candidates, you have the aptitude to comfortably and skillfully interact with everyone that comes your way.
Office Assistant Responsibilities:
Manage the day-to-day office logistics (ordering supplies, snacks, and stocking the kitchen)
Bring creativity to help plan office events and celebrations
Support and manage events and meetings (booking rooms, ordering food)
Ensure the kitchen and conference rooms are tidy
Serve as the point person for maintenance, mailing, supplies, equipment, and office-related accounts payable
Maintains the office budget, including accurate and timely reporting
Collaborate with client on all office equipment matters
Collaborate with client Procurement for equipment and services, as needed
Support hiring managers with interview scheduling, candidate communications and new hire onboarding
Ensure employees and visitors adhere to parking and security procedures, manage parking passes (temp and perm) and visitor office access badges
Be the first and last point of contact for all visitors
Take charge of the reception area and conference rooms, keep common office areas presentable and maintained
Receive letters and package and distribute items to team members
Administrative support for the leadership team, including travel and expense reporting
Researches and obtains information for reports and special assignments
Other administrative tasks, as necessary
1-2 years of experience in an administrative support or customer service role
The ability to work with minimal direction
Outstanding email communication, listening and writing skills, with specific attention to details and follow-up
Exceptional organizational and time management skills
Ability to be resourceful and proactive with an `anything is possible¿ spirit
Outgoing, friendly demeanor and a welcoming, fun presence
Excellent understanding of MS Office, and a plus if you know how to use Google products and Slack